The costs in IT are constantly rising. In order to run a company successfully, it is necessary to constantly invest in IT. It is often difficult to recognize what is really needed by each individual employee. Even the employees are usually not aware of what program features they really need.
This leads to the question: How do you manage to use your money efficiently?
Unused and too expensive licenses
Especially in larger companies it is difficult to know how many licenses are actually needed.
It is therefore important to evaluate which data is actually used. Our databee service analyses which programs each individual employee uses. This way you can ensure that everyone has the software they need without paying for unused features. Especially with software such as Microsoft Office 365 there is a great potential for savings.
Data volume causes costs in the cloud
More and more companies are moving their data into the cloud. But in many cases the data is not suitable at all. High costs for Internet bandwidth, downtime and dissatisfied and unproductive employees are the result. Without suitable tools it is almost impossible to migrate the "right" data to the cloud.
Often there are multiple copies of the same data in the cloud, which unnecessarily allocate the Internet line.
databee recognizes duplicates and classifies documents. This allows you to ensure that only the data that is actually needed in the cloud is moved to the cloud.
This will save you costs for the cloud services, license costs (e.g. cheaper Office365 licenses) and costs for Internet bandwidth.
Outdated and wrongly dimensioned infrastructure
When was your server last replaced ? Is the software in your network always up-to-date? At the latest every 5 years a server should be exchanged and adapted to the current needs.
With virtualization and cloud solutions, you can use your IT infrastructure effectively in the long term and quickly adapt it to new requirements.
All programs on all devices must be kept up to date. Without updates there is a high risk that cyber criminals will take advantage of the negligence. Attackers can incur high costs because employees cannot work - the effort to restore the in structure costs a lot of time and money. If personal data is affected, the GDPR has to be considered. Then, in addition to the costs of recovery and a GDPR fine, the company also has to deal with considerable damage to its image.
databee analyses the installed software versions and can detect "forgotten" updates. This gives IT management the certainty that all systems are up to date.
Therefore, it is important to back up your data regularly, change passwords, perform software updates regularly, protect your data from cyber criminals and also check your network regularly. Get advice from an outside computer scientist, discuss the shortcomings you've identified and confront your IT department with them.
Schindler IT-Solutions GmbH attaches great importance to sustainability. Our basic goals are to first analyze the current state of the company. Then we evaluate the path the company wants to take and then create a healthy basis to build on and work successfully.
